Minutes: December 7, 2018

ITC Minutes of Dec. 7, 2018

Meeting called to order at 1:20pm.

Attendees: Stuart Barnett, Tom Burkholder, Lourdes Casas, Mary Collins, Eugenia Givens, Dana Hanford, Kevin Kean, Ryan Kelly, Amy Kullgren, Jay Melnyk, Charles Menoche, Joanne Milke, Jennifer Nicoletti, Derek Pierce, Tina Rivera, Henry Rudzinski, Chad Valk, Lisa Washko, and Marianne Fallon with C. Andreoletti (Guest, Chair of P&T)

  1. Approval of Minutes for November 2 meeting
    1. K. Kean made motion to accept minutes; C. Menoche seconded
    2. No amendments
    3. Motion carried unanimously
  2. Announcements
    1. Chair (T. Burkholder)
      1. Ad hoc committee on Course Evaluations
        1. Met on Wednesday, December 5
        2. Working on a final policy for online administration of student opinion surveys for onground courses
        3. Tentative date: February 2019
        4. This Fall is considered a pilot for onground administration of CoursEval; all online courses MUST offer student opinion surveys through CoursEval.
      2. LMS Survey
        1. CCSU had 190 responses; roughly 2200 overall across all SCSU. CCSU did not have the highest proportional response rate (boo!).
        2. Draft expected in February 2019. ITC review in March 2019.
        3. RFP committee is in the works.
      3. Part-Time Faculty Development evening
        1. January 17, 2019
        2. Encourage part-time faculty to attend
        3. Teaching station training by Chad Valk
    2. IT (A. Kullgren)
      1. Intersession moves
        1. IT will be moving faculty into WiLoreto, out of Barnard, into and out of Carroll.
        2. IT will be moving in February; any requests get them in now!
      2. Decommissioning Java
        1. Pulling out of teaching stations at the end of the semester
      3. CoursEval
        1. Tips for faculty; please share widely
      4. IBM SPSS cycle
        1. Licensing will be pushed to all University desktops and laptops
      5. Questions
        1. Are departmental printers available by WiFi?
          1. Yes. If you are on a CCSU-issued laptop, you can do this through CCSU Blue-net WiFi. If you are using a different device (iPad, iPhone, etc.), you can request an app called “Printer On” that allows you to print. But your networked printer needs to be configured properly.
    3. Media Services (C. Valk)
      1. WiLoreto
        1. Getting projectors, projection screens, and flat screens together
        2. Most screens are touch-based
        3. Some have two screens and two projectors
      2. Clearing out Barnard
        1. Most equipment will be decommissioned
      3. Kaltura
        1. Forced captioning will be adopted shortly
        2. You can make edits as necessary
        3. CaptureSpace is still available
        4. Kaltura PersonalCapture is also video recording
      4. Livestreaming Winter Commencement
        1. Trying to work out live captioning
    4. IDTRC Announcements (J. Nicoletti)
      1. Scantron moving under IDTRC
        1. Working with Patrick Tucker to work out the logistics
        2. Copernicus 242 also has a scantron
        3. Suggested log book to track usage
      2. Extended hours in Spring 2019
        1. New UA
        2. 6pm Monday through Thursday
    5. CIO Announcements (G. Claffy)
      1. None
  3. Committee Reports
    1. P&T/ITC (T. Burkholder)
      1. Tom met with Patrick Foster and Carrie Andreoletti from P&T to discuss electronic submission format for promotion, tenure, renewal, and sexennial reviews.
      2. Details included in agenda; discussion followed
      3. C. Andreoletti noted that the P&T supported the pilot. There were concerns over security, the duration of the pilot program, and phase-in period.
      4. Motion to accept the policy and send to Facult Senate for a vote
        1. S. Petras moved; Menoche seconded; motion carried unanimously
      5. M. Fallon recommended in-person sessions to train new faculty on this process.
      6. T. Burkholder will put together a document of how DEC takes possession of the portfolio and share it with Deans.
      7. T. Burkdholder will work with Mark Jackson to inform DEC Chairs that this is coming down the pike.
    2. Website Advisory (S. Barnett)
      1. Formation of a new Standing Committee of the Faculty Senate: Website Advisory Committee
      2. Proposed web policy for CCSU (first developed by C. Valk but never officially ratified/adopted)
      3. Motion to put both motions on the floor
        1. K. Kean moved; J. Melnyk seconded
        2. Discussion
          1. Timelines to make changes on website
          2. Access
            1. D. Pierce noted that 25 users have access to make widespread changes and over 200 users have WebCapp privileges
        3. Motion carries unanimously
        4. Challenges about communicating with all faculty within a school
          1. S. Barnett
    3. Software and Hardware Requests (L. Washko)
      1. Software
        1. Charles, Amy, Henry, and Lisa met and prioritized all requests
        2. Renewals (not ranked) alone cost $200,000
          1. Suggestion to include a column for renewal schedule.
        3. Total new requests (ranked) totaled $53,000
        4. Motion to accept renewals
          1. C. Menoche moved; S. Barnett seconded; motion carried unanimously
        5. Motion to move $149 cost of J. Bishop’s FitnessGram to renewal
          1. Motion carried unanimously
        6. Motion to accept the prioritized new requests
          1. J. Melnyk moved; C. Menoche seconded
          2. Request additional justification of why NEW request is justified
          3. Motion carried unanimously
        7. Amy will submit requests as part of her budget
  4. New Business
    1. Online student opinion survey issues
      1. Challenges with different program abbreviations not matching course abbreviations (e.g., MBA is the program, ACCT is the course).
      2. Also some issues with people not getting the full survey (missing questions).
      3. Policies are needed to establish submission process, oversight, and parameters of use to scale up from the pilot.
      4. Who owns the data? Who has rights to what?
        1. Could be someone working for Senate; could be a UA…
        2. Department Chairs (only) should have access to all surveys within their program.
      5. J. Nicoletti and J. Farhat (Chair, Online Learning Committee) will be auditing all CoursEval surveys next week.
      6. Issues with time needed to appropriately administer the program.
  5. Adjournment
    1. Motion to adjourn at 3:11pm.
      1. Made by C. Menoche; seconded by E. Givens
      2. Motion carried unanimously

Respectfully submitted,

M. Fallon

Secretary, ITC