ITC Minutes of Oct. 5, 2018
Meeting called to order at 1:15pm.
Attendees: Tom Burkholder, Charles Menoche, Paul Hapeman, Pankaj Nagpal, Lourdes Casas, Jennifer Nicoletti, George Claffy, Ryan Kelly, Amy Kullgren, Drew Harris, Kevin Kean, Stuart Barnett, Sarah Petras, Chad Valk, Cassandra York, Derek Pierce, and Marianne Fallon
1. Approval of Minutes for September 7 meeting
a. Amended subcommittees to include Chad Valk for Website Advisory, and Steve Johnson for Software and Hardware Requests Committee
b. K. Kean moved to approve with amendments; C. Menoche seconded
c. Motion carried unanimously
2. Announcements
a. Chair
i. None
b. IT (A. Kullgren)
i. Banner outage will occur on 10/05/18 at 8pm and will be restored by Monday morning
c. Media Services (C. Valk)
i. Reviewed Media Services report on summer progress
ii. In the process of shutting down the ancient video server in Microsoft and migrating videos to Kaltura MediaSpace; all affected users have been notified
d. IDTRC Announcements (J. Nicoletti)
i. An accessibility product, Ally, was purchased by CSCU. The software produces tagged .pdfs, audio files. It can be uploaded into Bb Learn and tell faculty how assessible information posted on Bb is. The Online Learning Committee will be discussing a pilot of this product at their next meeting
e. CIO Announcements (G. Claffy)
i. IT Strategic Plan
1. Will include information about the organization of IT, service level commitments, benchmark standards, which servers to use, etc.
2. Two tracks to create the plan
a. A steering committee including IT representatives and two or three faculty volunteers will examine the data IT collects. There will be six meetings total: two 1.5-hour meetings, and three to four worksessions. The plan needs to be completed by February to hit the IPC cycle. If you are interested in serving, contact Tom Burkholder
b. Listening tours will serve as a broader approach to ensure that the voice and intentions of CCSU faculty, staff, and students are accurately reflected in the strategic plan.
3. Committee Reports
a. LMS Survey (T. Burkholder)
i. LMS survey still needs to be edited. It probably will be ready within the next 2 weeks and then will be sent out to faculty on all campuses next month. Responses will be collected through December. Data will be analyzed in January.
b. P&T/ITC (T. Burkholder)
i. Tina Rivera compiled a document describing how faculty should organize P&T materials. T. Burkholder asked Mark Jackson (Senate President) to convene the P&T committee and make a recommendation about this process.
c. Website Advisory (S. Barnett)
i. Met on Tuesday, October 2 with a charge to draft a web policy for CCSU by December 2018. The group is currently researching other institution’s policies and gathering information on how we currently operate by asking Chairs and Deans for concerns, past issues, and how to move forward (including governance). D. Pierce will set up an online repository for documents. The subcommittee will be reaching out to faculty from all departments with unique, effective websites with an objective to establish some uniformity based on best practice.
ii. Discussion ensued about potential standards for uniformity including auto-populating faculty pictures with BlueChip pictures. G. Claffey recommended an opt out process. C. Menoche noted that it would be nice to identify “groups” of faculty within departments (e.g., brass, percussion). Further, easily accessible information about office hours would be helpful. D. Harris wondered whether faculty could (or should) have templates to fill out which will would populate common fields (e.g., picture, office hours, etc.)
d. Software and Hardware Requests (A. Kullgren)
i. A. Kullgren will convene the subcommittee this month. T. Burkholder will send out the link to the request forms through Academic Affairs this week. Discussion occurred about the timetable for requests given that IT is a pilot program for the zero-based budgeting model. T. Burkholder will talk with Lisa Bigelow (UPBC Chair) about timetable. Current plan is that the subcommittee will prioritize requests in November. ITC will review subcommittee recommendations during the December meeting. C. Manoche suggested “unbundling” requests, separating maintenance from new initiatives.
ii. With respect to the application for requests, T. Burkholder noted that the ITC decisions have not historically been tied to university priorities. In “Importance of Request” field, applicants could include how their request aligns with university goals. A. Kullgren, in consultation with the subcommittee, will make that revision.
4. New Business
a. IT is decommissioning SPSS 22. All lab and classroom terminals have been switched over to SPSS 25. Some faculty are still using SPSS 22 on personal workstations. Discussion ensued about when to officially sunset SPSS 22.
b. Motion: SPSS 22 will be sunset by December 31, 2018.
i. Made by M. Fallon; seconded by P. Nagpal
ii. Motion carried unanimously
5. Adjournment
a. Motion to adjourn at 2:18pm.
i. Made by D. Harris; seconded by K. Kean
ii. Motion carried unanimously (shockingly)
Respectfully submitted,
M. Fallon
Secretary, ITC