ITC Meeting Minutes
October 2, 2020
Amy Kullgren subbed in for Lisa Washko and took these minutes.
Meeting held via TEAMS. Meeting began at 1:16pm
In Attendance: Stuart Barnett, Tom Burkholder, Maria Casas, George Claffey, Margaret Donahue, Jessica Edwards, Marianne Fallon, Dana Hanford, Stephen Hard, Katherine Hermes, Steven Johnson, Shelly Jones Ryan Kelly, Amy Kullgren, Joo Eng Lee-Partridge, Young-Sook Liam, Sean McNickle, Charles Menoche, Kimberly Meyer, Kaustav Mira, Jennifer Nicolette, Tina Rivera, Samantha Schenck, Gurbakhshash Singh, Stan Styrczula, Chad Tower, Ken Trochsler.
Performed a test poll – “Guests” are unable to vote. People should login to Teams before joining meeting so they can vote.
- Minutes of September 4, 2020 – Approved
2. Announcements
A. Chair Announcements (N/A)
B. IT Announcements/Updates – reviewed updates/electronic handout. Stuart asked if we could model our IT page more like Southern’s. Looking at Blackboard Learn after hours support, working on improving this. Additionally Webex the productivity tools can be updated, Webex training, much of that functionality is being pushed into Webex meetings.
C. IDTRC Announcements/Updates – Blackboard Learn is asking us to do archiving. Discussions yielded that 3 years might be a good limit. They will be stored on enterprise storage. The question is who will have access. Collaborate goes through regular updates as part of Blackboard. October 8 update, when you record a meeting it will tell you if it’s processing or if it’s done and ready to be reviewed. By the end of the year, they should have more frames, so you can see more people (up to 25).
- Old Business – none
- New Business
A. ITC Team (Stuart) – to facilitate communication, instead of relying on email.
B. School Committees (Stuart) – proposing subcommittees based on schools to facilitate communication. Another suggestion is to base subcommittees on topic. Suggestion to use channels within Teams. Maybe a combination of the 2. Stuart suggests we should use the school structure to determine the best way that works for that school.
C. Recent Surveys (Stuart) – Bundle with D (also on surveys)Looking for some one to head up a committee on this, Gurbakhshash is interested in helping with some of this. Stephen Hard as well. Young-Sook Lim as well!
D. Future Surveys? (Stuart) (merged with 4c)
E. Hyflex & next semester (Tom) – We’ll continue like the fall but there will be a few more options for Music and the Sciences that requires more significant hands on experiences. This will include students to rotate in and out of being on campus. The Provost is asking for 10-15% more hyflex sections. Hyflex won’t be defined by Kaltura anymore. Request for more on ground training for hyflex classrooms. Another suggestion was to pay faculty members to be mentors for online modalities.
F. Academic Work Group (Tom) – tabled for next time
G. Logistics Work Group (George) – reviewed the scope of this committee (classrooms, contact tracers, facilities), there are 20 reps. Worked on layered approach for communication, PPE, etc..
H. Online learning committee (Tom) tabled for next time
I. P&T Process Update (Tom) -Marianne Fallon spoke, the electronic materials must be cc’d to the Provost and Michelle Lynes as well as the Dean’s administrative assistants. Need to standardize labeling. Electronic access to materials must be left open for a year. Michelle Lynes will also reach out to the faculty letting them know when the files were properly stored. Stuart mentioned deputizing Tom Burkholder to help communicate this out. Mention of process that’s on the Faculty Senate website. Kimberly Meyer also offered to help with this.
J. Pandemic-Related IT Expenditures (George) – Many of the expenses that we put into Hyflex, we received FEMA reimbursement for. We’re anticipating a 70% reimbursement for IT expenditures. We were allocated $350,000 funds from the BOR for equipment. We also received funds for student technology; $350,000 on student laptops and provided mifi hotspots for students. Also, providing WiFi in parking lots/garages (mentioned Library subscriptions that are only available on campus). George mentioned that we may not be buying desktops ever again. We also spent $50,000 for Adobe Creative Cloud for students. Many of those dollars were restricted dollars and could only be spent on the things that we spent them on.
K. FY22 Budget for Hardware & Software requests. Need to prioritize, input needed by 11/6/2020. Committee: Charles Menoche, Amy Kullgren, Lisa Washko, Gurbakshash Singh, Joo Eng Lee-Partridge, Jessica Edwards.
Other Comments
-Feedback on the symptom tracker was very positive.
Meeting adjourned at 3:25pm