Meeting called to order at 1:15pm
Attendees: Stuart Barnett, Tom Burkholder, Kristina Edwards, Paul Hapeman, Kevin Kean, Jason Melnyk, Charles Menoche, Sarah Petras, Lisa Washko
Ex-Officio – Jennifer Nicoletti, Chad Valk
Guests – George Claffey, Ryan Kelly, Amy Kullgren, Sean McNickle, Derek Pierce, Tina Rivera, Chad Tower
1. Election of a new secretary to replace Marianne Fallon – Jennifer Nicoletti nominated Lisa Washko. No others were nominated. Lisa elected by default.
2. Approval of Minutes from December 7, 2019 meeting
a. Jason Melnyk/Kevin Kean motioned and seconded the approval
b. Motion carried with the following amendments – under Media Service Announcements, it should say that “Most systems in Willard DiLoreto use touch panel controllers”. Approved
3. Update from ad-hoc committee on Course Evaluations
a. The committee is currently working on the document and then will vote on it
b. Once approved by the ad-hoc committee, it will go to the Faculty Senate for approval
c. Discussion: Standardizing the evaluations so that IT can get them done in a timely manner, need to get better information from the departments and should evaluations be open for 3 weeks, instead of 2.
4. LMS survey results – full survey report is now available
a. Executive summary will be out by the end of February; will go to the Faculty Senate in March
b. 25% response rate
5. IT Announcements
a. George Claffey (Interim CIO)
i. IT Strategic Plan – started in October. Hired Gartner, Inc. to assist. Data so far has been good so far; it helped with budget planning
ii. IT Budget – Software and two hardware (Menoche and Sharma) requests were put into the budget request
b. Two hardware requests – Menoche and Sharma – were put in the budget
c. Created a 5 year strategic computing plan, as well as a 5 year networking plan
d. Information Security Officer position is now required of each university in order to self-monitor localized issues
e. Amy Kullgren: Please spread the work about Phishing and scamming – the more people fall for it, the more it proliferates.
f. Ryan Kelly: Microsoft moving away from Edge to a Chrome based browser. IT is currently testing Chrome as the default browser during the month of February.
6. CIO search committee has been formed – Charlene, Stan K, Serafin, John Foshay, Larry Hall, Sharon Clapp, Tina
7. Media Services Announcement (Chad Valk)
a. Willard Diloreto had some audio issues after building opened – adjustments were made and the issues are gone
b. Started planning for the move out of Henry Barnard
c. Assisting with the Rec Center
8. IDTRC Announcements (Jennifer Nicoletti)
a. The scantron is in the IDTRC now; it was in the Registrar’s office
b. Hiring a new UA to help with Scantron reporting
c. IDTRC has extended hours this semester (to determine if there is a real need). Staying open until 6 to accommodate PT faculty and evening professors.
9. P&T/ITC subcommittee Report – Online submissions of portfolio for renewals – starting with first year renewals – a few departments are participating. This is just a trial; the process will probably need to be tweaked. Deadline was Feb 10 to submit materials to DEC.
10. Website Advisory Committee – approved bylaws, looking for the approval of the faculty senate. SUOAF leadership voiced an issue with the bylaws indicating that it could have an impact on some job descriptions.
11. New Business – web site issues – resolved and running better
Adjourned 2:24pm (Kevin K/Jason M)