December 7, 2018
1:15pm RVAC 006

1.  Minutes of November 2, 2018
2. Announcements
   1. Chair Announcements
      1. ad-hoc committee on Course Evaluations
      2. CSCU LMS Survey Results 
   2. IT Announcements
   3. Media Services Announcements
   4.  IDTRC Announcements
3. Committee Reports
   1. Online Submission of Materials for Promotion and Tenure
      1. CCSU should move to electronic submissions for materials to be considered for evaluation of Full time Members for Renewal, Promotion and Tenure (CSU-AAUP/BOR Contract Article 4.11) and for Professional Assessment (Article 4.12)
         The process for submission of materials will be developed jointly by P&T and ITC and will be phased in.
         A pilot program proposed for 2018-2019 academic year will involve only first-year renewals in participating departments. The results will be reviewed with those departments, the DEC chairs and the deans to see if the proposed process works well and can be made open to all 4.11 and 4.12 evaluations in 2019-2020.
         No member will be forced to use electronic submissions but electronic submissions must be accepted by every department.
         All electronic submissions will be subject to faculty senate and departmental guidelines and adhere to the deadlines in Table 1 of the CSU-AAUP/BOR Contract.
         The DEC copy of the portfolio shall be treated as confidential and no-one shall make or retain any other copies of the portfolio.
      2. The current idea for how this will work is as follows:
         1. Member creates folder on One Drive with subfolders containing materials in support of each evaluation category. (See the attached photo for an example). Member will be responsible for creating a narrative and with following faculty senate and department guidelines regarding what goes in to each folder. Member should create a table of contents for the entire portfolio.
            On or before the submission deadline, the member will share the entire folder with the DEC chair who will copy the contents to a folder shared by the DEC and department chair. That portfolio will be treated like a physical portfolio and nothing will be added or removed without the member’s consent.
            Once the DEC has completed their deliberations, they will send a signed copy of their letter and evaluation form(s) to the dean. An electronic copy of the evaluation form and letter will be placed into the portfolio along with any minority reports from the DEC, separate letters from the chair and any faculty rebuttal. The DEC will then send an email sharing the electronic portfolio with the dean.
            Once the dean has completed their deliberations, the dean’s letter and recommendations will be placed in the portfolio as well as communicated to the member and department in the usual way. The portfolio will then be shared electronically with the provost. The portfolio will also be shared with P&T when the member requests tenure and/or promotion.
            All decision letters will be sent to the member electronically for their use in future portfolios or for their records.
            Once the evaluation process is completed and no later than June 30th, the DEC copy of the portfolio will be deleted.
      3. One Drive Instructions
   2. P&T/ITC Subcommittee
   3. Website Advisory Committee
      1. Formation of a New Standing Committee of the Faculty: Website Advisory Committee
      2. Proposed Web Policy for CCSU
   4. Software and Hardware Requests Committee
4. New Business
   1. Online Student Opinion Survey Issues