Minutes: September 4, 2020

Minutes: September 4, 2020

Meeting called to order at 1:20pm.

Attendees

S Barnett, T Burkholder, L Casas, S Clapp, P Donahue, D Hanford, S Hard, S Johnson, S Jones, J Lee-Partridge, H Lim, M Kusaila, C Menoche, K Meyer, J Nicoletti, A Schenck, G Singh, S Styruzula, K Trochsler, L Washko

Guests – G Claffey, A Kullgren, D Pierce, R Kelly, S McNickle, S Petras, T Rivera, C Tower, K McLaughlin

Approval of Minutes May 1, 2020: Passed unanimously.

Elections

Chair & Vice Chair – T Burkholder and S. Barnett names put forward. T Burkholder withdrew as Chair but willing to serve as Vice Chair. Motion (Hard/Menoche) S. Barnett be elected as Chair and T Burkholder as Vice Chair. Approved.

Secretary – L Washko self-nominated. Motion (Hard/Menoche) L Washko be elected as Secretary. Approved

IT Announcements

  • At the end of the process of moving S: drives over to Teams. Also setting up T: Drive for secureapps and P: Drive in secureapps for PII.

IDTRC Announcements

  • New training sessions available for GoReact, Colloborate, Peer Assessment & Review, Creating Rubrics, Discussion Boards – Blackboard training still available throughout the semester.

New Business

  • Elect a representative for Online Learning Committee – Motion (Barnett/Hard) nominated T Burkholder. Approved.
  • Teaching Tech Listserv – discussion group – Teams group for HyFlex already created by Jay Melnyk. Create a new Team called Teaching Tech.
  • HyFlex technology issues
    • S Hard – moved to Torp from Welte – fundamental problem is Kaltura cannot handle the load. George talked to VP at Kaltura – moving to Amazon Web Services which should help alleviate these overload issues – more capacity. Moving people out of large rooms (Welte/Torp) to help with light and sound issues.
    • If people are having issues in classrooms – best course of action is to use the Bomgar Chat icon on the desktop. Identifies where the client is.
    • Don’t wait and suffer all semester – not happy with the setup of a room, contact Help Desk.
    • IT will look at Help Desk call volume and come up with the top 5 common questions – put in the newsletter. CTFD survey to faculty teaching HyFlex – more data.
    • Discussion and explanation of the 30 second delay in Kaltura. Chat is not good real time verbal communication.
  • WebEx – Will it be renewed, phased out? Not true – part of Cisco phone system, 4 more yrs left on contract.
  • Adobe licensing – currently have an on-campus-only site license – cannot be offered remotely. Purchasing 370 named student licenses – only those students that need for special courses.
  • Lenovo loaner laptops still available for students in need – spread the word.
  • Printers for staff and students – IT does not have funding. Two printers set up in Student Center for free student printing. Print from a web page (print.ccsu.edu). Not being advertised so that it does not get abused.
  • Hyland Unity Forms – document imaging – position for setting this up got cut. This project is on pause. There is a need to fix paper forms. Get help from an outside vendor for major forms.
  • P&T electronic submissions process – ITC work with P&T to figure out what works and what needs to be changed. HR records are still paper – working on e-forms. We need to get the Provost onboard.
  • Online teaching evaluations and CoursEval process done completely online in the spring – glitches with some courses. T Burkholder ITC liaison to this group.
  • Zoom – discussion on the use of this software. Faculty should be able to decide on what they feel are the best tools for their teaching. It is a better tool for some disciplines. Those using Zoom feel it is a threat to their discipline. AAUP stance is that Zoom is widely used in the professional world.
  • Contact Tracing – discussion about using cell phones and QR codes – CCSU chose the current system because it didn’t involve people installing an app on their cell phone. Touchless swipe readers have been installed in some areas to track people going in – such as Tutoring Center and cafeteria in Memorial Hall. Building and office entry is not currently being tracked. George will investigate this.
  • ITC bylaws – Need to make sure committee is fulfilling the charges and discuss possible changes that might need to be made. ITC needs to play a bigger role regarding technology decision-making – with input and feedback to and from faculty. ITC members need to disseminate information better

Motion to Adjourn (Burkholder/Barnett): 3:10pm Adjourned.